The first business meeting of 2020 will take a different form than usual.
Briefly, the plan is as follows (although more information is to come):
June 30, 2020
The meeting Agenda and materials will be emailed to all voting members. You will be given a link to access the materials.
Members who do not have email addresses will be offered the opportunity to pick up agenda and materials at the Church Office.
July 14, 2020, at 7:00 p.m.
You will be invited to join a Zoom (online) meeting via email.
You will be given a link to follow to the Zoom platform. This portion of the meeting is where you may ask any questions you have regarding agenda items and receive answers.
July 15 to July 19
You will receive an electronic survey (called Survey Monkey) via email. You will be given a link.
This will allow you to vote electronically for agenda items that require a vote. This is a confidential process, so your voting patterns will remain unknown to the scrutineers, who will only see final results of votes cast. It is essential that you vote.
For your information, there will also be a paper ballot option. More information on these voting options will follow.
July 21, 2020 at 7:00 p.m.
You will be invited to join a second Zoom meeting. At this time, agenda items will be reviewed, and the results of the votes will be revealed.
You will be asked to vote on the general questions and Special Resolutions as set out below.
Special Resolutions are identified as such below.
Adopt Agenda:
That the Agenda for the July 21, 2020 General Business Meeting be adopted.
Adopt Minutes:
That the Minutes of the October 23, 2019 Annual General Meeting be adopted.
Nomination of Scrutineers:
THAT Lee Wiebe, Jeff Coleman, and Brent Warkentin be appointed as Scrutineers to tabulate and report survey results.
Finance Report (Special resolution):
THAT the 2020/21 budget be approved as presented.
Deacons (Special Resolution):
THAT the following be elected as Deacons to serve for 2-year terms, effective September 1, 2020:
- Dave Esau – Finance (Elect)
- Albert Chuang – Fellowship (Incumbent)
- Wilf Radke – Interior Properties (Incumbent)
- Wes Osterman – Hospitality (Incumbent).
Elders (Special Resolution):
THAT the following be affirmed for 3-year terms as Elders, effective September 1, 2020:
- Emilio Cabrera (Incumbent)
- Raed Guirguis (Incumbent)
- Heinz Nienkaemper (Affirm).
Affirmation of Church Clerk:
THAT Judi Turner (Incumbent) be affirmed as Church Clerk for a 2-year term effective September 1, 2020.
Affirmation of Privacy Compliance Officer:
THAT Judi Turner be affirmed as Privacy Compliance Officer for a 2-year term effective September 1, 2020.
Affirmation of Directors
THAT the non-paid Elders be affirmed as Directors for the 2020/21 Fiscal Year.
The Agenda package will consist of the following documents:
- Agenda for this business meeting
- Minutes of previous meeting
- Finance report materials
- Biographies for all candidates who have allowed their names to stand for office
For those without emails, packages can be picked up at the Church Office. Further details will follow.
For further information about the meeting: Please contact the Church Office at:
Email: info@cloverdalebaptist.ca